Are you considering hiring someone for your support staff? Maybe you need an administrative assistant, receptionist or healthcare manager.
The process of posting a job, reviewing resumes and conducting interviews is indeed a time-consuming process. If you’re contemplating the idea of engaging a staffing agency, you’re making a smart decision. You just need to make sure you’re choosing an administrative staffing agency that will work for you.
That’s why it pays–literally–to follow some essential steps for choosing an administrative staffing partner. You need to find a company that understands your requirements and can align itself with your business culture.
Look for an administrative staffing agency that is willing to invest the time that is needed to get to know your business inside and out. The tips below will help you get started.
Evaluate Your Administrative Staffing Support Requirements
Before reaching out to executive or healthcare staffing agencies, you’ll need to determine your exact staffing requirements.
How to Assess Your Employment Staffing Requirements in Los Angeles and Houston
Take some time to answer the following questions:
- Do you require permanent employees? If you need temporary workers, what is the expected duration?
- What skills and experience are essential for the positions that need filling? Create a list differentiating between must-haves and nice-to-have skills and abilities.
- What executive positions do you need to have filled currently or immediately?
- What are your needs for executive assistant positions and office personnel?
- How many jobs, at present, require recruitment?
- How much of your budget can be allocated for staffing services?
Also, consider factors such as salary, benefits and overtime when evaluating your staffing requirements.
Review Clerical Staffing Agencies and Executive Recruitment Businesses that Meet Your Requirements
Once you have an understanding of your staffing needs, begin conducting research on job service firms that specialize in your requirements. Look for firms with a proven track record of success in your specific business field or industry. This is especially true for executive assistant staffing or admin staff, as you need both temporary and permanent office specialists from time to time.
Take the time to read reviews from clients online to gauge a staffing provider’s level of service and expertise. Whether you’re choosing from administrative staffing agencies or wish to focus primarily on group employment, you need to know what to expect when you’re hiring a staff, regardless of their status.
Once you have your choices narrowed down, make some inquiries. Ask each hiring business about their screening requirements and inquire about their level of support and guidance. Discuss the firm’s rates and see how an alliance with the business can help you increase your bottom line.
Local staffing agencies are a valuable resource, as they can more easily understand your industry’s needs. Ask to have a local staffing rep provide administrative staffing agency services by visiting your business onsite. That way, the staff member can assess your work culture and get a better idea about the talent you seek.
You can’t underscore the value of working with the right staffing business. It allows you to save money and time. Not only can you get the right people for the right jobs, you can do so in a more timely fashion.
For example, healthcare staffing professionals can ensure your medical facility is covered in case you’re currently experiencing a shortage in nurses or similar healthcare assistant professionals. Administrative staffing solutions along with healthcare support give you the best of both worlds if you’re operating a healthcare facility.
Why seek out an office assistant from an office staffing agency when you can seek the necessary talent from a staffing provider that offers both administrative staffing solutions and medical talent for your business’s hiring needs?
Conduct the Required Research
To discover staffing agencies that align with your requirements, you’ll need to make a thorough investigation. Search for a firm that offers the exact type of employees you’re seeking. Again, review its experience and track record first.
- How long has the firm been in business? Reach out to the local Chamber of Commerce, for instance, if you live in a major city like Los Angeles, Houston, or Philadelphia.
- What are the business’s specialties? Does it provide assistants in the areas of public health as well as administrative staffing agency services?
Contact the business, as well, so you can assess its knowledge and responsiveness. For example, if you find administrative staffing services in Los Angeles, give the company a call locally. Visit its Los Angeles office as well.
Some Points to Keep in Mind
Below are a few key points and questions you’ll want to keep in mind;
- Will the staffing service take the time to consider your work culture and the roles you need to fill? The better an employment service grasps your requirements, the better the candidates. This is easier to do if the firm is located where you do business in the US.
For instance, if your business and the hiring business are both located in a major city like Los Angeles, Philadelphia, or Houston, you both can form a win-win alliance and partnership. You’re in the same time zone and are close to each other, so you can communicate more easily. - How does the employment firm screen and vet candidates? Employment services should conduct background and reference checks and carry out regular skill assessments for each candidate group, including healthcare and administrative assistants.
- What about the size of the candidate pool? A larger group of candidates gives you more choices. This makes it easier to scale up the hiring process, if required.
- Does the job service give candidates a trial period or temporary-to-hire opportunities? If so, you can see, for yourself, how assistants, for example, perform their job before deciding to hire them.
- What type of support and follow-up does the employment firm provide after it places a candidate? This is critical, as you want to select a career service that will help you find long-term team members – workers and staff employees who are truly valuable.
Considering the demand for administrative, health, and government professionals, partnering with a reputable staffing business is extremely important today. Again, make sure to do your research and find a staffing provider that will take the time to truly understand your hiring needs. The effort you invest upfront will definitely pay off over time.
Making a Final Decision
When making a final decision, you’ll need to ask some additional questions:
- Does the staffing provider make customer service a priority? What is its admin staff record?
- What do clients as well as assistants say about the firm?
- How long does screening and hiring take? A rigorous process usually leads to quality candidates.
- Is the firm a full-service firm? Does it handle payroll, compliance, and HR support?
- Again, does the hiring provider have a proven track record? What kind of advantages will you experience by going with a firm with this type of record and background?
Never hesitate to ask for references from a staffing firm’s clients. For example, if you live in Los Angeles, ask local references who have used the business to hire employees or to get employed. Asking for local references will make it simpler for you to decide.
You don’t want to base your decision for an employment provider purely on cost alone. While cost, naturally, is worth your evaluation, you may receive better support and services at a higher rate. In the long run, this approach will save you both time and money overall.
In Summary
Choosing the right staffing company has significant implications for your success professionally and financially.
Whether you need to staff healthcare employees, educational employees, executive talent, or government workers, you need to thoroughly assess your options to find the best possible match.
